Small business invoice template
A professional invoice for your business — add your logo, list several lines with VAT, and download a clean PDF in seconds. If you run a limited company, add your company name and number too.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Adds your VAT number below, plus VAT columns and a VAT section.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
VAT
CIS (construction)
Domestic reverse charge
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | VAT | Net |
|---|---|---|---|---|
| — | 1 | £0.00 | 20% | £0.00 |
- Net total
- £0.00
- VAT 20%
- £0.00
- Total VAT
- £0.00
- Total
- £0.00
Limited company details
If you trade through a limited company, your invoices should show the registered company name and number (and registered office if it differs from your trading address). Sole trader or partnership? Your own name and address are enough. Either way, add your logo to look established and consistent.
VAT done right
Registered for VAT? Show your VAT number, the rate and the VAT amount per the rules in what a VAT invoice must include. Not registered yet? Don't add VAT — check the £90,000 threshold and register when you cross it.
A typical small business invoice
Example line items you might add:
- Product A — 10 @ £25
- Installation & setup — fixed £150
- Annual support plan — £480
Frequently asked questions
What must a limited company show on an invoice?
The registered company name and number, and the registered office address if different from your trading address — alongside the usual invoice number, date, client, line items and total.
Does my small business invoice need a VAT number?
Only if you are VAT registered. If you are, show the VAT number, rate and amount. If not, leave VAT off entirely.
Can I add my logo?
Yes — upload your logo and it appears on the invoice and the PDF. It stays in your browser; nothing is uploaded to a server.