Graphic designer invoice template
Bill design projects by the hour or a fixed fee, itemise revisions and usage rights, and download a clean PDF. Starts with no VAT, where most independent designers are.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Non-VAT mode: no VAT is shown. Correct if your turnover is under £90,000.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
CIS (construction)
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Not VAT registered
No VAT is charged on this invoice
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | Net |
|---|---|---|---|
| — | 1 | £0.00 | £0.00 |
- Net total
- £0.00
- Total
- £0.00
Projects, revisions and rights
Bill a fixed project fee or your hours, and list extra revision rounds separately if they fall outside the agreed scope. If you transfer or licence usage rights (logo, artwork), state that on its own line so ownership and scope are unambiguous. A quote upfront keeps scope creep in check.
VAT for designers
Most independent designers are under the £90,000 threshold and invoice with no VAT, as this template does. Registered (or working with larger clients who expect it)? Switch VAT on and it's added automatically.
A typical graphic designer invoice
Example line items you might add:
- Brand identity package — fixed £1,200
- Additional revision round — 4 hours @ £55
- Logo usage rights — full transfer
Frequently asked questions
How do I invoice for a design project?
Bill a fixed project fee or your hours on one line, add any out-of-scope revisions and licensing separately, then show the total and payment terms. Add VAT only if you are registered.
How do I handle extra revisions?
Agree how many rounds are included upfront in a quote, and invoice anything beyond that as separate lines at your hourly rate so the client sees what the extra cost relates to.
Do graphic designers charge VAT?
Only if VAT registered. Many independent designers are under the £90,000 threshold and invoice with no VAT.