Personal trainer invoice template
Bill single sessions, blocks of sessions or a monthly plan, plus any programming or nutrition add-ons. Starts with no VAT — where most trainers are — and downloads a tidy PDF.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Non-VAT mode: no VAT is shown. Correct if your turnover is under £90,000.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
CIS (construction)
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Not VAT registered
No VAT is charged on this invoice
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | Net |
|---|---|---|---|
| — | 1 | £0.00 | £0.00 |
- Net total
- £0.00
- Total
- £0.00
Sessions, blocks and plans
Bill a block ("10 sessions @ £40"), a monthly plan or single sessions. For recurring clients, reuse the same details each month with a new invoice number. Add online coaching, programming or nutrition plans as separate lines so each part of your service is clear.
VAT for personal trainers
Most personal trainers are under the £90,000 threshold and don't charge VAT — this template leaves it off. If you register, switch VAT on. See do I need to charge VAT? if you're unsure.
A typical personal trainer invoice
Example line items you might add:
- Block of 10 PT sessions @ £40
- Monthly coaching plan — September
- Bespoke nutrition plan — fixed £75
Frequently asked questions
How do personal trainers invoice clients?
Bill single sessions, a block, or a monthly plan on clear lines, add any extras like programming or nutrition separately, then show the total and how to pay. Add VAT only if registered.
Can I invoice for a block of sessions upfront?
Yes — invoice the block as one line (e.g. 10 sessions at your rate) with the total and payment terms. Many trainers ask for the block to be paid before it starts.
Do personal trainers charge VAT?
Only if VAT registered. Most are under the £90,000 threshold and invoice with no VAT.