Painter & decorator invoice template
Bill decorating work room by room or as a whole job — separate labour and materials, add VAT if registered, and download a clean PDF. Subcontracting on site? Use the CIS version.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Adds your VAT number below, plus VAT columns and a VAT section.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
VAT
CIS (construction)
Domestic reverse charge
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | VAT | Net |
|---|---|---|---|---|
| — | 1 | £0.00 | 20% | £0.00 |
- Net total
- £0.00
- VAT 20%
- £0.00
- Total VAT
- £0.00
- Total
- £0.00
Pricing the job
Decorators often price per room or as a fixed job, with paint and materials either included or billed separately. Whichever you choose, make it explicit on the invoice — and keep labour identifiable, as that's what CIS applies to if you're subcontracting.
CIS and the VAT reverse charge
If you work as a subcontractor for a contractor on construction work, the Construction Industry Scheme applies: the contractor deducts CIS tax from the labour part of your invoice (20% if you're registered and verified, 30% if not, 0% with gross payment status) and pays it to HMRC on your behalf. Materials and VAT are never part of the deduction.
For most VAT-registered business-to-business construction work you also have to apply the domestic reverse charge — you show the VAT but don't add it to the total, and your customer accounts for it to HMRC. Working direct for a homeowner? Then neither CIS nor the reverse charge applies — it's a normal invoice.
Doing subcontract work? Use the CIS invoice generator, which works the deduction and reverse-charge wording out for you. As a painter & decorator billing a private customer, the standard invoice on this page is what you want.
A typical painter & decorator invoice
Example line items you might add:
- Labour — paint living room & hallway, 2 days @ £180
- Materials — paint, filler, sundries
- Wallpaper hanging — 1 room, fixed £140
Frequently asked questions
How do decorators invoice — per room or per day?
Either works. Show whichever basis you agreed (per room, per day, or a fixed job price) clearly on its own line, with materials separate if you bill them on top.
Does a painter and decorator need CIS?
Only when subcontracting for a contractor on construction work — then CIS applies to the labour element. Direct work for a homeowner is a standard invoice.
Do I include paint in the price?
Up to you — either include it in a fixed price or bill materials as a separate line. State which on the invoice so the customer knows what is covered.