Gardener invoice template
Bill grounds maintenance, landscaping or one-off tidy-ups by the visit, the day or a fixed price. Starts with no VAT (where most gardeners are) and downloads a tidy PDF.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Non-VAT mode: no VAT is shown. Correct if your turnover is under £90,000.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
CIS (construction)
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Not VAT registered
No VAT is charged on this invoice
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | Net |
|---|---|---|---|
| — | 1 | £0.00 | £0.00 |
- Net total
- £0.00
- Total
- £0.00
Maintenance rounds and one-off jobs
For regular maintenance, bill the month or the visits in a period. For one-off jobs (clearance, planting, turfing) bill the agreed price or your day rate, with plants and materials on separate lines. Note green-waste removal separately if you charge for it.
VAT and bigger landscaping jobs
Most gardeners are under £90,000 turnover and invoice with no VAT, as this template does. Larger landscaping firms that register should switch VAT on. Note: some construction-style landscaping (groundworks) can fall under CIS when done as a subcontractor — ordinary garden maintenance does not.
A typical gardener invoice
Example line items you might add:
- Garden maintenance — September (4 visits) @ £45
- Hedge cutting & clearance — fixed £160
- Plants & compost — as supplied
Frequently asked questions
How do gardeners invoice for regular visits?
Bill per period — e.g. a month of weekly or fortnightly visits as a single line — and reuse the details each time with a new invoice number and the due date.
Do gardeners charge VAT?
Only if VAT registered. Most are under the £90,000 threshold and invoice with no VAT. Larger landscaping businesses that register should charge it.
Does CIS ever apply to gardening?
Ordinary garden maintenance is not construction, so no. Some landscaping groundworks done as a subcontractor can fall under CIS — if in doubt, check the construction rules.